Video conferencing is fast become a popular communication technology among many businesses and schools. Today, people are more receptive to video conferencing and understand the benefits that it can bring. Many businesses are using video conferencing to conduct meetings, product demos, employee trainings, etc.

To hold a video conference, you need to have a fast internet connection, a good webcam and the right software. In this article, let me share with you a few tips to get the right video conference equipments for your business. Below are some questions that you need to ask yourself before buying anything:

1. What do you need video conferencing for? Do you intend to make a PowerPoint presentation to your clients, partners or colleagues? If yes, you need to get the right software which allows you to host a conference and present your slides to the attendees. Attendees can logon to your conference from their desks with a set of username and password. Other than PowerPoint slides, a good software program also allow you to show other document formats.

2. Are your attendees going to use the same type of computer? This is an important thing to consider before buying any video conferencing equipment. If the type of computer is different (Mac and PC), then you need to get a system that is compatible on both Mac and Windows platforms.

3. Do you intend to conduct a brainstorming session during the conference? If yes, you should get a more advanced video conferencing system which has a group notepad capability. The group notepad allows everyone to write notes on it, contributing ideas at real time. After the conference, you can access all the ideas from a centralized system.

4. Do you intend to conduct an online survey during the conference? If yes, get a system with polling capability. This will allow you to set questions and quiz your attendees. The data collected can be access from the system for future reference.

Hope that with this article, you now have a basic understanding on choosing the right video conference equipments for your business. There are many types of equipments in the market today. So do a thorough research and shortlist a few companies that provide video conferencing solutions. To look for a list of companies, you can either do a search online or browse through your local directory listing. You can also ask for a reference from your business associates or friends.


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Today, technology enables us to communicate with people from all around the world. You do not need to travel across countries in order to hold a meeting with your business associates or clients. Travelling takes up a considerable amount of your precious time which can be spent on other things. Now, you can meet your clients or partners by conducting a multi-person video conferencing.

You can hold a conference online as long as you have the right equipments and software ready. As time is the most important thing when it comes to business, video conferencing can really save you a lot of time, which guarantee success in your business. Other than saving time, video conferencing also save you money too. You don't need to spend on air tickets, refreshment and other business cost.

The only expense that you need to spend is on the internet connection, phones, software and a good web cam. Compared to the cost of air tickets and hotel room, it is definitely much cheaper. Another benefit of video conference is that you can do all this from the privacy of your office, without the need to travel.

Video conferencing can also improve the sales of your business and improve relationships with your existing clients. With video conference, salesperson can meet their customers in almost any part of the world. If they have distant customers, they can use video conference to catch up with them and build a stronger relationship. This will give them a better understanding on what is happening in the company and cater to any changing needs.

Moreover, when you face a difficult question that you cannot answer during a meeting with your client, you can involve your colleague who knows better about the issue. Video conference can give you instant support with this.

Another use of video conferencing is to conduct training for your employees or fellow colleagues. You can hold a video conference and present slides to them. If they have any question, they can speak through their own microphones and you can answer them right away.

Video conferencing is a very advanced business technology. I understand that most businesses are still very traditional in some sense so they may not want to try it out now. However, time is not far when these businesses start to see the benefits of using video conferencing. If you have try out this technology, it is time to do it now.



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For business organizations, faultless communication is an essential. It is very important to convey the right message to the right person in order to perform various business related tasks in a professional manner. Therefore one should not compromise with the quality of Audio Visual equipment when it comes to business conferences, meetings and other such activities.

There are a few leading companies who have a successful history in providing quality rental Audio Visual equipment and services, which can change the whole concept of communication. In the business world, conferences, exhibitions and events play a vital role in communicating a message and in presenting possible business solutions. When selecting the right Audio Visual equipment a high degree of attention is required.

Audio Visual companies can offer Simultaneous Interpretation equipment and conference microphones to provide a faultless communication in presentations, conferences and events. Service providers who specialize in renting these systems and can advise you on all aspects related to Simultaneous Interpretation.

Conference microphones have two additional features, namely Software Queuing System and Video Dome System. Software Queuing System provides the chairman with a screen that shows the layout of conference room and list of the names of delegates who requested to speak first. This provides the conference control to the chairman and helps him to conduct the conference in a structured manner. Video Dome System is another unique feature. It provides an automatic video tracking of the person speaking.

Tour Guide Systems from these service providers make it easy for supervisors to communicate with their respective teams and provide guidance when they are on any business tour. The Tour guide system includes a variety of head worn microphones with transmitter for the leader and Receivers with headphones for the group.

Other Audio Visual equipment available is Audience Response and voting systems and Silent PA systems. Audience Response System is an electronic voting keypad that not only gathers audience votes but also collects text responses providing everyone in audience a chance to participate in the discussion. Silent PA system (Silent Public Address system) proves really helpful to communicate with a large number of people in different sections of a single large room thereby avoiding audio clashes from different room sections.

With a small amount of effort, you can research the contact details for appropriate service providers online and minimize your worry regarding Audio Visual related problems in various business activities. By getting the right provider of Audio Visual Services you can be sure of a faultless communication.


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If you're not an actor and not used to being in front of a video camera, your first webcam chats can be a little intimidating. The fact that you can see yourself while talking to others, doesn't help also and you will probably be too self-aware and maybe even a little shy. But there's really nothing to be afraid of, as the person on the other side probably feels the same way and if you'll prepare yourself for the meeting, things will go as smoothly as they do in real life.

To help you feel more confident, we've prepared the following tips to help you look good on your webcam chats:

1. Just be yourself. Yes, that's easier said than done, but it's the truth. Just relax, take a deep breath, smile to yourself and to your chat partner, be cool, and go with the flow of the conversation. Don't try to act as someone else just because you're behind a webcam, people do notice. Don't sit like your stuck in cement, but on the same note don't be moving around so much that people cant see you for the blur.

2. Light up the room. Webcams work better when there is light, so don't think about your electrical bill right now and turn on every source of light you can find. A desk lamp near your computer screen can also be a great help, but of course too much light can also hide your face. Mess around with the lighting and see how you look with different lights turned on.

3. Dress yourself. That's always a good tip, since looking good is about feeling good and feeling good can be highly effected by the way you are dressed. If you're wearing your pajamas, don't be surprised if you look like you just woke up or getting ready for bed. If you have a pretty face sit closer to the webcam and if not sit further back.

4. Position the webcam. Before you start the chat, work out which side is your best and position the webcam accordingly. It's important to be as self confident as possible while chatting. In order to make sure you're looking good, do these tests before you start video chatting with other people and maybe even talk to yourself from different angles and positions.

5. Choose the background. The background can tell a lot about yourself and if you'll pick something interesting to put behind you, it will make you look more interesting too. Hang a few cool pictures behind you, put a cup of coffee on your desk or even an open beer bottle, "forget" your underwear on a nearby chair, whatever. Just be unique and interesting.

6. Continue reading. How to improve your cheapo webcam's picture quality (here) is a great resource with more tips on how to play around with your webcam and the lighting in your room to get the best results possible.



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