With a little prior planning, captioning your webinar adds no stress to the presentation itself. But because it makes your information searchable, it extends its value in countless ways.

1. When you decide to caption a webinar, include your captioner in the scheduling process.
2. When you promote the webinar, promote that it will be captioned. Ask those who want captioning to identify themselves in theirRSVP or registration.
3. Send your captioner the names and e-mail addresses of those who request captioning.
4. Your captioner e-mails a link to those who want the webinar captioned.
5. When it's time for the webinar, those who received the captioning link log into the captioning system as well as the webinar system. They keep both windows in view on their screens. The captioning is perfectly synchronized with the webinar content.
6. When the webinar is complete, your captioner tells you how many used the captioning service, and gives you a transcript for subtitling your recording.
7. Ask for feedback from your caption-reading attendees, and enjoy the gratitude and loyalty of your new audience!

Tips for Captioning your Webinar
Recording: If while presenting your webinar you can record your whole screen, you too can log into the captioning system and show both windows on your screen at once. With this method, your webinar recording is instantly captioned.

If you prefer, you can use a transcript file to subtitle the webinar recording after it's complete. Either way, be sure to include the transcript file with your video so that the search engines can index your webinar's content in detail.



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