Using web conferencing software has many benefits for today's business user. It is fast easy to use and a reliable form of online communication now, unlike in its early pioneering days. Web conferencing cuts down on travel expenses and lets team members communicate with colleagues abroad. Allowing users to collaborate on projects live internationally.

Also talking to prospective clients face to face is a proven successful sales strategy that online conferencing is perfect for. As an effective communication tool web conferencing software is very hard to beat. I have just described two uses it has many others. Online presentations and training are two more amongst many. Here are some Online web conferencing software dos and dont's!

Always plan and prepare your presentation for maximum professionalism. Make sure you have all the materials you or your attendees may need is distributed or available.

Be on-time.

If you say the meeting starts at 4pm, then start at 4. Just as in an office meeting punctuality is expected and respected. The fact that your meeting is online even demands it as conference attendees may well be in different time zones and the effort they make to be online at the stated hour, must be rewarded by your sticking to the stated schedule.

Conference setting and location.

People will be looking at your surroundings so, let your surroundings reflect the image you want to project. Distractions such as movement and noise, are to be avoided at all costs. Any noise or activity that distracts people from listening to you or concentrating on your presentation is a serious error which will reduce the effectiveness of your presentation.

Mannerisms and speech.

Avoid excessive gestures and speak clearly as you would in an office meeting, the same general rules apply even if you are not in the same room as the people you are speaking to. Here are a few examples of actions to avoid. Do not: Eat or drink during the meeting. Look in desk drawers for items. Use your mobile phone etc. You will lose your audience.

Wi-Fi and video conferencing.

Doing a web conference on a Wi-Fi signal is not recommended use a cable connection to avoid any interruption to the signal. Wi-Fi is always the second choice and only if necessary.

Putting attendees on hold.

Putting attendees on hold and pausing the meeting to attend to something else, will interrupt the flow of your conference and irritate your audience. If you have to interrupt a meeting explain why and reschedule, and it had better be a very good reason or those people are gone! Planning an interruption free space time wise is important.

I hope the above pointers help you hold a successful online conference meeting. Keeping in mind the above factors will allow you to come across as a professional the kind of person people want to do business with. And you will maximise the benefit to you and your company using a very good online business tool. Web conferencing is a very under used business tool and effective use will give you an edge over the competition.



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