When you have a business and you need to involve several people who are all in different places, there is several ways to get everyone together. One way is to fly everyone out to a central location, pay for a hotel, meals and whatever else a person may need for the meeting. But, there is a more cost efficient alternative. It is called video conferencing. This way you can have everyone seeing the same presentation, but do not have to have everyone actually in the room. Since you can save so much money in this way it allows you to spend more on the actual equipment to have your conference.

Video conferencing is also a very efficient way to get information out to the people that need to be informed. With video conferencing, you can actually have signs that will let everyone know where the conference is as far as agenda, waiting times and other such information. That is an example of video conferencing. On the screen you can have the estimated wait time, who is running behind and if there are any cancellations. This also works in a video conference situation if you have a sign in page with all this information.

I have been to several conference calls and I have found them to be very accommodating and informative. They are the same as a regular conference except you don't have to sit on a crowded plane, stay in a cramped hotel, or sit next to someone who had the garlic special for lunch. I personally feel that video conferencing will eventually be the only way that meetings are held. It also eliminates several incidences of traffic related excuses or things like that. If a person is scheduled, then there is really no excuse for them not to be present.

With video conferencing, a meeting is also a more private undertaking. You can have other things going on at the office when otherwise they would have to wait until you returned. In that way it is also cost efficient, as more work is getting finished. You do not need to come back to the office and finish the work. These two things are positive for your business. You just have to get used to not seeing a person face to face.



Article Source: http://EzineArticles.com/?expert=Charles_Cheow